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Brookline Housing Authority Invites Sealed Bids From HVAC Contractors



The Brookline Housing Authority, the Awarding Authority, invites sealed bids from HVAC contractors for the Mechanical and Electrical Equipment Replacements at Various Sites for the Brookline Housing Authority, in Brookline, Massachusetts, in accordance with the documents prepared by Nangle Engineering Incorporated.

The Project consists of in general but is not limited to:

(1.) At Kickham Apartments:

a. Replace boiler plant, including heating and domestic hot water systems,

b. Replace roof exhaust fans,

c. Replace engine-generator and accessories

d. Replace automatic transfer switch

e. Provide remote annunciator

(2.) At Morse Apartments:

a. Replace roof exhaust fans,

b. Replace engine-generator and accessories,

c. Replace (retrofit) common area panelboards and dwelling unit loadcenters

d. Replace automatic transfer switch

e. Provide remote annunciator

(3.) At O’Shea House:

a. Replace engine-generator and accessories,

b. Replace automatic transfer switch

c. Provide remote annunciator

(4.) At Sussman House:

a. Replace roof exhaust fans

The Contractor’s work is estimated to cost approximately $515,000.00, including all alternates.

Bids are subject to M.G.L. c.149 §44A-J and to minimum wage rates as well as other applicable laws.

This project is being electronically bid, and hard copy bids will not be accepted. Please review the instructions in the bid documents on how to register as an electronic bidder. The bids are to be prepared and submitted at www.biddocsonline.com. Tutorials and instructions on how to complete the electronic bid documents are available online (click on the “Tutorial” tab at the bottom footer).

General E-Bids will be received until 2:00 PM on Thursday, March 1, 2018 at www.Biddocsonline.com and publicly posted online, forthwith.

General bidders must be certified by the Division of Capital Asset Management (DCAM) in the category of HVAC and must submit a current DCAM Certificate of Eligibility and a signed Update Statement with their bid.

Each General bidder must submit a completed HUD 5369-A form, Representations, Certifications and Other Statements of Bidders and a completed HUD 2530 form, Previous Participation Schedule with their bid.

Filed Sub-E-Bids for the trades listed below will be received until 2:00 PM on Thursday, February 22, 2018 at www.Biddocsonline.com and publicly posted online, forthwith.

Filed sub-bidders must be DCAM certified for the trade(s) being bid, and must submit a current DCAM Sub-bidder Certificate of Eligibility and a signed Sub-bidder Update Statement with their bid.


Section 220000, Plumbing

Section 260000, Electrical

General and filed sub E-bids shall be accompanied by a negotiable bid guarantee which shall not be less than five (5%) of the amount of the bid, considering all alternates, and made payable to Brookline Housing Authority. Refer to Instruction to Bidders.

Bid Forms and Contract Documents will be available for pick-up on Wednesday, February 7, 2018 at www.biddocsonline.com (may be viewed electronically and hardcopy requested) or at Nashoba Blue, Inc. at 433 Main Street, Hudson, MA 01749 (978-568-1167).

There is a refundable plan deposit of $25.00 per set (maximum of 2 sets) payable to Biddocs Online.

Deposits may be electronically paid or must be a certified or cashier’s check. This deposit will be refunded for up to two sets for general bidders and for one set for sub-bidders upon return of the sets in good condition within thirty days of receipt of general bids. Otherwise the deposit shall be the property of the Awarding Authority.

Bidders requesting Contract Documents to be mailed to them shall include a separate check for $40.00 per set for UPS Ground (or $65.00 per set for UPS overnight), payable to BidDocs ONLINE, Inc., to cover mail and handling costs.

A Pre-Bid Conference will be held at 10:00 AM on Thursday, February 15, 2018 starting at Kickham Apartments at 190 Harvard Street, Brookline. Immediately following the Pre-Bid Conference, there will be a tour of the sites, including Kickham Apartments, O’Shea House, Sussman House and Morse Apartments. Parking is only available on the street at each site. Any questions should be submitted in writing prior to or at that time.

The Contract Documents may be seen by electronic media at: Project Dog – www.projectdog.com; Joseph Merritt & Co www.merrittgraphics.com; and CMD (formerly Reed Construction Data) www.cmdgroup.com/Home

The Brookline Housing Authority reserves the right to waive any informalities in or to reject any and all bids, or to waive any informalities in the bidding. No bid shall be withdrawn for a period of thirty (30) days, Saturdays, Sundays and legal holidays excluded, after approval of the award by the Brookline Housing Authority without written consent of the Brookline Housing Authority.

This Contract is funded in part by a Community Development Block Grant provided by the Town of Brookline through the Housing and Community Development Act of 1974 and is subject to all provisions and regulations issued pursuant to this Act.

Sharon Cowan, Director of Modernization

Brookline Housing Authority

February 7, 2018